Services – AdminnoVAte

Tackling your To-Do list, Task by Task!

As a business owner, senior leader or manager you can easily get consumed by tasks that do not require your personal touch! Delegate and elevate your productivity.

Take a look below to discover just some ways I can assist you & your business and truly save you time.

Regardless whether your ‘In the office’, ‘out of the office’, on ‘annual leave’ or bridging a ‘recruitment gap’, I can assist & relieve the pressure.

This list is not exhaustive, Lets talk if you can’t see a service you require.

ADMINISTRATION SET-UP

Implement a structured filing system to suit your overall business needs utilising the latest software such as Google Drive, MS Suite or other on/off-line tools.
Document template creation & formatting, providing a full toolkit to get you started or make-over your current documents to ensure professionalism.
Creating new processes and procedures or audit those in place to ensure seamless integration.
Create collaborative online & offline systems
Set up an online ‘Social Media’ Presence.

SECRETARIAL SERVICES

Inbox Detox and ongoing email management, daily checks, intuitive folder structuring and creating forwarders to help establish critical time sensitive communications.
Create, prepare and distribution of all company correspondence in line with policies and procedures.
Scheduling: managing personal / shared calendars, arranging meetings & sending reminders where required.
Conduct market research and create detailed reports for analysis and implementation.
Virtual Meeting minute taking with distribution of information discussed within 48 hours for tasks to be actioned efficiently.

BUSINESS SUPPORT

Process new enquiries, record them effectively on chosen system and set reminders for contact and follow-up.
Manage company database, Whether via a CRM or an alternative tracking tool, ensuring all information is accurate and in real time.
Collate and prepare quotes, tender or bid proposals and submittals for potential works or projects.
Monitor and record all follow-up actions from submitted quotations, tenders or bids. Accurately recording the progress and providing constructive feedback for improvement where required.
Create, maintain and monitor supplier and client databases to ensure accuracy at all times.

Recruitment Resource

Creating job descriptions and advertising on relevant platforms.
Liaison with external agencies, recruiters to ensure the best talent is found to fulfill your requirement within the salary range and work environment.
Managing applications and shortlisting suitable candidates based on set criteria.
Managing the interview process, responding to rejected candidates, arranging interviews for shortlisted applicants ‘virtually’ or ‘in person’ always taking the lead and direction from the employer.
Take the reins to ensure the successful applicant is fully onboarded into the business, with constant clear communication and management.

Just a few ‘specialist’ areas

Estimating Support Services:
Prepare tender & information packs, Onboard suppliers and request quotations as per the specification.
Design & Pre-Construction
Manage document control, download information, update drawing registers, RFI’s and technical submittals.
Contract Support
PQQ’s & Sub-contract approvals. RAMS and Site Files, Procurement including supplier framework project pricing.
Contract Support
Project Co-ordination / Deliverables. Create comprehensive Operation & Maintenance manuals.
Business Support
Accreditations & Membership Assistance, gaining status and ongoing maintenance / audits.
Post Construction Support
Creating SLA & Maintenance agreements. Managing a responsive defects service providing 1st class customer service for each client.

Book your free consultation